Your data, explained.
Last updated: March 23, 2026
This policy explains exactly what FitMyCV collects, why we collect it, who we share it with, and what you can do about it. Written to be specific - not to cover ourselves with vague language, but to give you a clear picture of how the product actually works.
What we collect
Account data
When you sign up - via Google or email/password - we store your name, email address, Firebase UID, and profile photo URL.
Extended profile (optional)
If you fill out your profile in Settings, we store what you provide: phone number, address, GitHub URL, Instagram URL, and LinkedIn URL. None of this is required to use the product.
Resume & cover letter content
We store the full text and structured JSON of every resume and cover letter you create - including target job descriptions, ATS match scores, version history, and optimization logs.
AI output
We store the results of AI operations: tailored resume bullets, ATS scores (0–100), category breakdowns (keywords, grammar, format, skills, experience, education), and optimization job logs.
Credit & billing data
We store your credit balance, full credit transaction history, plan purchase history, Razorpay payment ID and order ID, amount, currency, and timestamp. We do not store card numbers or CVVs.
Usage data
We track last active timestamp, resume count, tailor run count, analysis run count, and average match score to understand how the product is being used.
Anonymous ATS analyses
If you run an ATS analysis without logging in, we store the resume text and scores with no user ID attached. These records are purged after 90 days.
How we use your data
We use your data to do exactly what you asked us to do:
- Authenticate your account and keep your session secure
- Store and display your resumes, cover letters, and ATS scores
- Send your resume and job description to AI APIs to generate tailored content
- Track your credit balance and deduct credits when you use paid features
- Process payments and issue receipts via Razorpay
- Apply referral rewards when you or someone you referred completes a qualifying action
- Send transactional emails - account verification, password reset, payment confirmation
- Analyze aggregate usage patterns to improve the product (we look at trends, not individual users)
We do not use your data for advertising. We do not build profiles to sell. We do not share your resume content with recruiters or employers.
AI data processing
FitMyCV uses third-party AI APIs (OpenAI and/or Anthropic) to power its core features. When you use any AI feature, your content is sent to these external services. Here is exactly what gets sent and when:
We do not use your resume data to train AI models. Your content is sent to the AI API solely to generate the output you requested. We have no control over the internal processing of OpenAI or Anthropic - they have their own privacy policies.
Data sent to AI APIs is transient from our side - we do not store the raw API request beyond what appears in your saved documents. The AI provider may retain inputs per their own data retention policies.
If you are not comfortable with your resume text being sent to a third-party AI API, do not use the AI features. The template editor and PDF export work without AI and do not send data externally.
Payments & billing data
All payment processing is handled by Razorpay. We never see or store your card number, CVV, or bank credentials - those go directly to Razorpay's secure servers.
What we store on our end:
- Razorpay payment ID and order ID
- Credit pack purchased and number of credits
- Amount paid and currency (INR or USD)
- Payment timestamp
- Your credit balance and full transaction history
Indian users pay in INR via Razorpay's domestic gateway. International users pay in USD via Razorpay's international card processing. Geo-detection determines which gateway is used at checkout.
All purchases are final. Credits are non-refundable. We encourage you to use the 30 free credits before buying a pack.
Referral system data
FitMyCV has a referral program. Here's what we store and why:
- Your referral code: A random string tied to your account. Not personally identifiable on its own.
- Who referred you: The referral code used at your signup, so we can credit the right person.
- Referral count: How many people signed up using your link.
- Reward history: Whether rewards were issued and when, so we don't double-credit.
Referral codes are random strings - they don't contain your name or email. We don't share referral data with third parties.
Data sharing & third parties
We do not sell your data. We do not share it with advertisers. Here is the complete list of third parties that touch your data:
Authentication - stores your email, UID, and session tokens. Governs sign-in security.
Database - stores all your account, resume, cover letter, and billing data.
AI processing - receives resume text and job descriptions when you use AI features. See the AI section above.
Payment processing - handles card data and payment verification. We only receive the payment confirmation.
Hosting - serves the application. May log request metadata (IP, user agent) per their infrastructure policies.
We may also disclose data if required by law or court order. We'll tell you if we can.
Data retention
Active account data
Retained for as long as your account exists. Resumes, cover letters, scores, billing history - all kept until you delete them or close your account.
Deleted account
All personal data is deleted within 30 days of account deletion. Anonymized aggregate analytics (no personal identifiers) may be retained.
Anonymous ATS analyses
Records from unauthenticated analyses (resume text + scores, no user ID) are retained for 90 days, then permanently purged.
Payment records
Transaction records may be retained longer than 30 days where required by financial regulations.
Your rights & controls
These aren't just legal checkboxes - they're real controls you can use right now.
Access your data
View all your resumes, cover letters, scores, and billing history from your dashboard at any time.
Export your data
Download any resume or cover letter as PDF or JSON from the dashboard. Your data is yours.
Delete your data
Delete individual resumes, cover letters, or your entire account from Settings. All personal data removed within 30 days.
Correct your data
Update your name, email, phone, and profile links at any time from Settings.
Opt out of emails
Opt out of non-essential emails from notification settings. Transactional emails cannot be disabled.
Request information
Email us at fitmycv.team@fitmycv.site to ask what data we hold about you or how it's being used.
Cookies & tracking
We keep this simple because we don't do much here.
Essential session cookies
Firebase Authentication uses a session cookie to keep you logged in. Without it, the app doesn't work. You can clear it by logging out or clearing browser storage.
No advertising cookies
We do not use Google Ads, Meta Pixel, or any third-party advertising trackers. There are no retargeting cookies on this site.
No cross-site tracking
We don't track you across other websites. What happens on fitmycv.site stays on fitmycv.site.
We may use localStorage to cache things like your country/currency preference and template selections. This data stays in your browser and is not sent to our servers.
Children's privacy
FitMyCV is a career tool for adults. The service is not intended for anyone under 16 years of age.
We do not knowingly collect personal data from minors. If you believe a child under 16 has created an account, contact us at fitmycv.team@fitmycv.site and we will delete the account and all associated data promptly.
Changes to this policy
If we make material changes to this policy - changes that affect how we collect, use, or share your data - we'll notify you by email and update the "Last updated" date at the top of this page.
Minor changes (fixing typos, clarifying language without changing substance) will be updated silently. The current version is always at fitmycv.site/privacy.
Continuing to use FitMyCV after a policy update means you accept the updated terms. If you don't agree, you can delete your account from Settings.
Contact us
Questions about this policy, data requests, or anything else privacy-related - reach us directly:
fitmycv.team@fitmycv.siteWe aim to respond within 2 business days. For account deletion requests, include the email address associated with your account.